Multi-Sport & Multi-Code Club Setup — GoClubPro

Training Module 103 | Managing a Club That Runs Multiple Sports or Concurrent Winter and Summer Seasons

What This Guide Covers

Some clubs in Australia run more than one sport — a facility might host both AFL and cricket, or a community club might run netball in winter and basketball in summer. Others run a single sport but have multiple age groups or genders competing in separate associations simultaneously. This module covers how to structure GoClubPro to manage this complexity without creating confusion for members or administrators.

Primary audience: Club Admin, Treasurer — multi-sport or multi-code clubs See also: 20 New Season Setup · 09 Settings · 14 Family Management · Combined Seasons memory

SECTION 1: UNDERSTANDING THE STRUCTURE

How GoClubPro Handles Multiple Sports

GoClubPro uses a Season → Team → Member hierarchy. Multiple sports are handled by creating separate seasons (or concurrent seasons) with distinct teams.

Two main patterns for multi-sport clubs:

Pattern	When to Use	How It Works
Sequential seasons	Club runs winter sport then summer sport; seasons don't overlap	Create a new season when the previous one ends; members register anew
Concurrent seasons	Club runs two sports at the same time (e.g., AFL and cricket running simultaneously)	Two active seasons exist simultaneously; members are assigned to the relevant sport's teams

The Combined Season Display

GoClubPro combines seasons with the same name across associations in the UI (see Memory: Combined Seasons). This means:

If you run AFL and Cricket and both have a season called "Season 2026", the UI may display them as a single "Season 2026"
To avoid confusion: give concurrent seasons distinct names — "AFL 2026" and "Cricket 2026" rather than both being "Season 2026"

Best practice for multi-sport naming:

Season names: "[Sport] [Year]" — e.g., "AFL 2026", "Cricket 2026-27", "Netball Winter 2026"
Team names: include the sport if members play in multiple — "AFL A Grade", "Cricket Open" (not just "A Grade" or "Open")

SECTION 2: SETTING UP CONCURRENT SEASONS

Creating a Second Active Season

If the club is already mid-season for one sport and wants to start a second:

Admin Panel → Seasons → + New Season
Name: "[Sport] [Year]" (distinct from the existing season name)
Set dates, fee configuration, and competition association for the new sport
Create teams for the new sport under this new season
Register members for the new season (either fresh registrations or a bulk import from the previous season's members)

Both seasons will now appear in the Admin Panel. The Dashboard for members will show fixtures from all active seasons they're enrolled in.

Fee Configuration per Sport

Each season has its own fee configuration. This is essential for multi-sport clubs where different sports have different registration and match fee structures:

AFL Season: Rego $200, Match fee $15, Season Plan $180
Cricket Season: Rego $150, Match fee $12, Season Plan not offered

Settings → Fee Configuration → select the season from the dropdown before setting fees.

Common mistake: Setting fees without checking which season is selected in the dropdown. Always confirm the season name shown before saving fee values. Module 09.

Schedule Sync Integration per Sport

Different sports use different League Platform Competition IDs. If both AFL and Cricket are administered through your league platform (different national body portals):

AFL competitions: AFL league platform portal — different URL and credentials from Cricket your league platform
Cricket competitions: Cricket Australia league platform portal
Competition IDs change every season for both

Settings → Integrations → set the Competition ID for each season independently.

If a sport uses SportsTG instead of your league platform: Use the CSV fixture import method for that sport. Module 81.

SECTION 3: MEMBER MANAGEMENT ACROSS SPORTS

Players in Multiple Sports

A member who plays both AFL and cricket needs to be registered in both seasons:

They have one GoClubPro account
They appear in the Admin Panel for both seasons (when either season is selected from the dropdown)
Their profile shows career history for all sports

Registration process:

Member registers for AFL season (or is added by Admin)
Admin Panel → switch to Cricket season → Register existing member → find by email → assign to Cricket team
Member now appears in both seasons; their profile shows both sports' history

Fees: The member owes registration fees for each season they're enrolled in. Two separate payment items appear on their Payments page.

Family Management with Multiple Sports

A family with children in different sports (one child in AFL, another in Cricket):

Parent links both children via Family Management (Module 14)
Parent's Payments page shows all outstanding fees across all sports and children
Parent can pay all fees in a single session

Communication Targeting with Multiple Sports

When sending Broadcasts, target by team to avoid cross-contamination:

AFL match update → select AFL grade teams only
Cricket fee reminder → select Cricket teams only
All-of-club announcement → send to all teams across all seasons

Mistake to avoid: Sending a "Cricket season is starting" broadcast to AFL-only members who have no interest in cricket.

SECTION 4: TREASURER MANAGEMENT FOR MULTI-SPORT CLUBS

Separating Financial Records by Sport

The Accounting module is club-wide (not season-specific). For a multi-sport club, use consistent description prefixes to separate sport finances:

Sport	Entry Prefix
AFL	"AFL — [description]"
Cricket	"Cricket — [description]"
Shared	"Club — [description]"

Examples:

"AFL — Registration fees income — Round 1 remittances"
"Cricket — Ground hire — Oval 2 — Jan–Mar 2026"
"Club — Clubhouse electricity — Q2 2026"

At AGM, filter by "AFL" or "Cricket" to show each sport's financial performance independently.

Shared Costs Allocation

Some expenses apply to the whole club: electricity, building maintenance, insurance. These are "Club —" prefix entries. If the committee needs a per-sport P&L:

Allocate shared costs proportionally (e.g., by number of registered members per sport)
Document the allocation method in Committee Minutes (Module 79)
For formal financial reporting: consult your accountant on the correct allocation approach

Tracking Revenue by Sport

All Bank Transfer and wallet payments land in a single club bank account. There is no automatic per-sport separation. To track fee revenue by sport:

Accounting: when reconciling bank transfers, note the sport in the description — "AFL — Bank transfer reconciliation — [date]"
For season fee totals: Admin Panel → select the season → Payments overview shows total fees outstanding and paid for that season

SECTION 5: SCHEDULING AND SQUAD BUILDER ACROSS SPORTS

Schedule View for Multi-Sport Clubs

A member enrolled in both AFL and Cricket will see both sports' fixtures in their Schedule. The Schedule shows:

All fixtures for all teams the member belongs to, across all active seasons
Training sessions for all teams

Admin Schedule view: Shows all fixtures across all teams and seasons. Admins can filter by season or team to focus on a specific sport.

Squad Selection Across Sports

Squad Builder is season-specific. When a coach selects AFL squads, they only see AFL season members. Cricket coaches see only Cricket season members.

If a coach coaches both sports:

They need coaching access to teams in both seasons
Admin Panel → their member record → assign Coaching role to the relevant team in each season
They then see both sports' selection views in their Squad Builder, separated by season

SECTION 6: END OF SEASON FOR MULTI-SPORT CLUBS

Closing One Season Without Affecting the Other

If AFL season ends while Cricket is still active:

End-of-Season steps (Module 19): mark AFL season as completed
This removes AFL fixtures from the active schedule but does not affect Cricket season
AFL members who also play Cricket remain enrolled in the Cricket season

Do not archive the AFL season's members if they're still active in Cricket — archiving is per-member, not per-sport. A member is either Active (club member) or Archived (former club member). Their season registrations reflect which sports they played.

Annual Planning for Multi-Sport Clubs

Multi-sport clubs benefit especially from the Annual Planning Calendar (Module 74). Key multi-sport planning tasks:

Month	Action
February	AFL pre-season starts; Cricket season often still running
March	Cricket season finals; AFL season in full swing
August	AFL season finals; Cricket pre-season starts
September	AFL presentation night; Cricket season setup begins
October	AFL off-season; Cricket season underway

Map these overlaps and assign responsibilities explicitly — ideally the AFL and Cricket subcommittees operate independently with a shared Treasurer.

VISUAL: Multi-Sport GoClubPro Structure

CLUB (one GoClubPro organisation)
 │
 ├── AFL 2026 (Season)
 │ ├── AFL A Grade (Team) → Members with AFL registration
 │ ├── AFL B Grade (Team) → Members with AFL registration
 │ └── Under 17s (Team) → Members with AFL registration
 │
 └── Cricket 2026-27 (Season)
 ├── Open Grade (Team) → Members with Cricket registration
 └── Under 16s (Team) → Members with Cricket registration

MEMBER: Sarah Jones
 - Active in AFL A Grade (AFL registration fee paid)
 - Active in Cricket Open Grade (Cricket registration fee paid)
 - One GoClubPro account — profile shows both sports' history

TOOLTIPS & HINTS

Distinct season names — never call two concurrent seasons both "Season 2026"; use "AFL 2026" and "Cricket 2026-27"
Fee config per season — always confirm which season is selected before configuring fees in Settings
Accounting prefixes — "AFL —", "Cricket —", "Club —" makes filtering and end-of-year reporting clean
your league platform IDs — each sport's competition has its own IDs; different national body portals for AFL vs. Cricket
Broadcast targeting — target by team to avoid sending cricket updates to AFL-only members

FAQ

Q: Can we have completely separate bank accounts for AFL and Cricket so finances don't mix? A: GoClubPro reconciles against whichever bank account the club uses — it doesn't enforce one account per club. If your committee genuinely wants separate accounts per sport, the Treasurer would reconcile each season against the matching account manually. Most clubs find Accounting description prefixes and season-level payment reports simpler than running separate bank accounts.

Q: One of our members plays AFL but refuses to register for Cricket. Can we still manage them? A: Yes. They register for AFL season only and appear in AFL teams. If they later want to play Cricket, they register for the Cricket season separately. There's no requirement that a member be enrolled in all sports.

Q: We run three sports. Is there a limit on concurrent active seasons? A: There is no documented hard limit on concurrent active seasons. Practically, three active seasons are manageable if named distinctly. Beyond three, the Admin Panel and Dashboard can become crowded — filter by season frequently to stay oriented.

Q: Our junior players play both AFL and Cricket but their parents only want to receive one invoice, not two separate fee items. A: The Payments page shows all fees across all seasons in a single view, and the parent can use "Pay All Outstanding" to declare a single Bank Transfer covering both. They'll see two separate line items (AFL registration + Cricket registration) but only one declaration to make and one Treasurer verification to wait on.

COMMON MISTAKES

Mistake	Consequence	Prevention
Naming both seasons "Season 2026"	UI combines them; confusing for members	Use sport-specific names: "AFL 2026", "Cricket 2026-27"
Setting fees in the wrong season	Wrong fees charged to wrong sport members	Check season dropdown before saving fee config
Sending broadcast to all teams	Cricket members get AFL messages; frustrated members	Always target by specific team or season
Not using Accounting prefixes	Can't separate sport finances at AGM	"AFL —", "Cricket —" prefixes on every entry
Archiving a member from one sport who still plays another	Removes them from active member list for both sports	Only archive when member has fully left the club

SHORT ONBOARDING SCRIPT

"Multi-sport clubs in GoClubPro work by creating separate seasons for each sport — give them distinct names like 'AFL 2026' and 'Cricket 2026-27' so they don't get merged in the UI. Configure fees, teams, and Schedule Sync Integration independently for each season. Members who play both sports have one account and are registered in both seasons. Use Accounting description prefixes ('AFL —', 'Cricket —') to separate finances. When broadcasting, target by team not by 'all members' — you don't want cricket announcements going to AFL-only members. End a season for one sport without affecting the other; members enrolled in both stay active."

MICRO-TRAINING QUICK TIPS

Two sports = two seasons, distinct names (not both "Season 2026")
Fee config: check which season is selected in the dropdown before saving
your league platform: different sport → different national body portal → different Competition IDs
Accounting: prefix all entries "AFL —" or "Cricket —" for clean end-of-year filtering
Broadcast: target by team, not "all members", for sport-specific messages
Member registration: one account, enrolled in each sport's season separately

Training Module 103 | See also: 20 New Season Setup · 09 Settings · 07 Treasurer & Accounting · 14 Family Management · [25 Schedule Sync Integration](25-league platform-integration.md) · 74 Annual Planning Calendar