Training Module 05 — Selection Board & Squad Builder

GoClubPro User Training | Area: Selector / Squad Builder

---

What Users Need to Learn

Selection is a core workflow for Coaches and Selectors. Users need to understand:

• How to find fixtures that need a squad selected
• How to read player availability and RSVP status
• How to build and confirm a squad for a fixture
• How to manage blockout dates for players
• How to communicate the selected squad to players
• How attendance statistics inform selection decisions

---

1. Step-by-Step Walkthrough

Finding Fixtures That Need Selection

1. Click Selection (or Selector) in the navigation bar.
2. You land on the Selection Board — a list of upcoming fixtures that still need squads confirmed.
3. Each fixture card shows:

• Fixture date, opponent, and grade
• Squad status: Not Started / In Progress / Confirmed
• Number of available players vs. squad size needed

4. Fixtures are sorted by date — most urgent first.

Building a Squad for a Fixture

1. Click a fixture on the Selection Board.
2. You're taken to the Squad Builder for that fixture.
3. The Squad Builder shows all eligible players in two panels:

• Left panel: Player pool (all players in the team)
• Right panel: Selected squad (your current picks)

4. Each player shows:

• Name and position/role
• RSVP status (✅ Going / ❌ Not Going / ⏳ No Response)
• Availability status (Available / Unavailable / Blockout)
• Recent stats (appearances this season)
• Injury status (if applicable)

5. Click a player in the left panel to add them to the squad.
6. Click a selected player in the right panel to remove them.
7. Continue until your squad is complete.
8. Review the selected players, then click Confirm Squad.
9. Players receive a notification that they've been selected.

Setting Player Availability / Blockout Dates

Players can do this themselves (via their Profile), but a Coach or Admin can also set it:

1. Navigate to the player's profile (Admin Panel → Members, or click their name in the Squad Builder).
2. Click Availability / Blockout Dates.
3. Click Add Blockout.
4. Enter the date range they're unavailable.
5. Optionally add a reason.
6. Save — the player shows as Blockout in the Squad Builder for those dates.

Editing a Confirmed Squad

1. Return to the Squad Builder for the fixture (via Selection Board).
2. Make your changes (add/remove players).
3. Click Update Squad to save changes.
4. Players added or removed receive updated notifications.

---

2. Simple Explanation (Beginners)

The Selection Board is where coaches pick their team. Think of it like a digital team sheet — you can see who's available, who's injured, and who said they're coming, then drag players into your lineup.

Once you confirm the squad, the selected players get a notification. It's all done in the app — no more group chats or spreadsheets.

---

3. Advanced Explanation (Power Users)

Role access: Selection is available to users with the Coach, Selector, or Club Admin role. Association Admins also have viewing access.

Availability data sources:

• RSVP: Player-declared intent (Going / Not Going / No Response)
• Blockout dates: Periods of unavailability set by players or admins
• Injury status: Set on the player's profile — shows as a badge in the Squad Builder
• These three signals are independent. A player can have RSVP = Going, a Blockout for that day, and an injury — the Squad Builder shows all three simultaneously.

Sport-agnostic squad configuration:

• Squad size and position structures are configured per sport and grade.
• The Squad Builder enforces minimum/maximum player counts based on your sport's rules.
• Position groups (e.g., Forwards, Midfielders, Defenders) may be shown depending on sport configuration.

Attendance statistics:

• Each player card in the Squad Builder shows their RSVP reliability (% of games they said Going and attended).
• Selectors can use this to prioritise players who reliably show up.

Notification flow:

• When a squad is confirmed: all selected players receive an in-app notification AND a push notification (if enabled).
• When a player is dropped from a squad: they receive a notification.
• The notification includes fixture date, opponent, and location.

Multi-selector workflow:

• If multiple Selectors or Coaches exist, they can all view and edit the same squad.
• Changes are saved in real time. There's no locking mechanism — coordinate with co-selectors to avoid conflicting edits.

---

4. Visual Description (Text-Based)

┌─────────────────────────────────────────────────────────┐
│ SELECTION BOARD │
│ │
│ Upcoming fixtures requiring squad selection: │
│ │
│ ┌───────────────────────────────────────────────┐ │
│ │ Sat 12 Jul · Eastside vs Northbridge │ │
│ │ Senior Men's Div 1 · Status: ⚠ Not Started │ │
│ │ 12 available · 9 needed [ Build Squad ] │ │
│ └───────────────────────────────────────────────┘ │
│ │
│ ┌───────────────────────────────────────────────┐ │
│ │ Sat 19 Jul · Eastside vs Templestowe │ │
│ │ Senior Men's Div 1 · Status: ✅ Confirmed │ │
│ │ 11 selected [ View / Edit Squad ] │ │
│ └───────────────────────────────────────────────┘ │
└─────────────────────────────────────────────────────────┘

SQUAD BUILDER — Eastside vs Northbridge · Sat 12 Jul
┌──────────────────────┬──────────────────────────────┐
│ PLAYER POOL (12) │ SELECTED SQUAD (0/11) │
│ │ │
│ ✅ J. Smith │ (drag or click to add) │
│ Striker · 8 apps │ │
│ ✅ M. Jones │ │
│ Midfielder · 6 │ │
│ ❌ B. Wilson │ │ 
│ Defender · RSVP: │ │
│ Not Going │ │
│ ⚠ T. Lee │ │
│ 🤕 Injured │ │
│ ⏳ C. Brown │ │
│ No RSVP yet │ │
│ │ │
│ [ + Add All Avail ] │ [ Confirm Squad ] │
└──────────────────────┴──────────────────────────────┘

---

5. Tooltips & Hints

---

6. FAQ — Selection Board & Squad Builder

Q: A player RSVPed "Going" but shows as Unavailable. Why? A: They likely have a blockout date set that overlaps with this fixture. The blockout overrides the RSVP — check their profile for the date range.

Q: Can players see who else is in the squad? A: Yes — once a squad is confirmed, selected players can see the full squad list in the fixture detail view on the Schedule page.

Q: I selected the wrong player. Can I undo it? A: Yes — click the player in the Selected panel to remove them, then add the correct player and update the squad. Players who are removed will receive a notification.

Q: Can I select a player who said they're not coming? A: Yes — RSVP is advisory. You can select any eligible player regardless of their RSVP status. They'll receive a notification that they've been selected.

Q: How many players can I select? A: The maximum squad size is configured per grade/sport. The Squad Builder will warn you if you try to exceed it.

Q: Can two coaches build the squad at the same time? A: Yes, but there's no conflict-locking. Coordinate with co-selectors to avoid overwriting each other's changes.

Q: A player isn't appearing in the player pool for this fixture. A: They may not be assigned to this team or grade. Check Admin Panel → Teams to confirm their membership.

Q: What happens if I don't confirm a squad before the game? A: Nothing happens automatically — players won't receive a selection notification. It's best practice to confirm at least 48 hours before the fixture.

---

7. Common Mistakes & How to Avoid Them

---

8. Short Onboarding Script

Selection Board — Build Your Team, Stress-Free

All upcoming fixtures needing a squad appear here. For each one:

1. Click Build Squad to open the Squad Builder.
2. Check RSVP status, injuries, and blockout dates.
3. Click players to add them to the squad.
4. Click Confirm Squad — selected players are notified automatically.

No spreadsheets. No group chats. Just done.

---

9. Long Training Guide

The Selection Workflow from Start to Finish

Step 1: Fixture created by Admin A new fixture appears in the Schedule. It automatically shows up in the Selection Board as "Not Started".

Step 2: Players RSVP Players see the fixture in their Schedule and submit their RSVP (Going / Not Going). Some will set blockout dates on their profiles in advance.

Step 3: Coach reviews availability The coach navigates to the Squad Builder and assesses:

• Who said Going (✅)
• Who said Not Going (❌) — but may still be selectable
• Who hasn't responded (⏳) — may need to chase
• Who is injured (🤕)
• Who has a blockout for this date

Step 4: Squad is built The coach selects players by clicking them in the left panel. The right panel fills with the squad. Minimum player counts are enforced per sport rules.

Step 5: Squad is confirmed Clicking Confirm Squad triggers:

• In-app notifications to all selected players
• Push notifications (if configured)
• The fixture detail page is updated for all members of the club to see

Step 6: Last-minute changes If a player pulls out:

• Click Update Squad in the Squad Builder
• Remove the pulled-out player, add a replacement
• Both affected players receive updated notifications

Understanding Availability Signals

Best practice: Use RSVP as a guide, blockouts as a hard constraint, and injury as a judgment call. Always review all three signals before finalising the squad.

Attendance Statistics

The attendance percentage shown on player cards is calculated from:

• Fixtures in the current season where the player was selected
• Number of those where they actually attended (marked by admin post-match)

A high attendance % (>85%) indicates a reliable player. A low % may warrant a conversation or may reflect extenuating circumstances.

Sport-Specific Configuration

Different sports have different squad structures. For example:

• Football/Soccer: 11 starters + bench (configurable)
• Cricket: 11 players + optional super sub
• Rugby: 15 starters + substitutes

The Squad Builder adapts based on your club's sport configuration. If the setup doesn't match your sport, the Club Admin can adjust it in Settings.

---

10. Micro-Training (Quick Tips)

⚡ QUICK TIPS — Selection Board

✅ Check blockouts BEFORE looking at RSVPs
✅ Injury badge = use your judgment; don't auto-exclude
✅ Confirm squad at least 48 hours before game day
✅ Use "Add All Available" as a starting point, then fine-tune
✅ Dropped players get notified automatically — no awkward messages
✅ Two coaches editing simultaneously? Coordinate first

---

11. Troubleshooting

---

Module 05 of 15+ | Next: Module 06 — Admin Panel